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City Proclamation Guidelines
Proclamations are ceremonial documents signed by the Mayor and issued for:
- Public awareness
- Charitable fundraising campaigns
- Arts and cultural celebrations
- Special honors (on the recommendation of the Mayor)
Proclamations will not be issued for:
- Matters of political controversy, ideological or religious beliefs, or individual conviction
- Events or organizations with no direct relationship to the City of Cleveland
- Campaigns or events contrary to City policies
- The Mayor’s Office reserves the right to modify or deny any proclamation request.
- An organization may request only one proclamation annually.
- More than one cause can be proclaimed simultaneously.
- An organization does not have exclusive rights to the day, week or month of their proclamation.
- A Certificate of Recognition or Congratulatory letter is an alternative where proclamation criteria are not met.
Who can make a proclamation request?
- Request must be made by a City of Cleveland resident.
- Proclamations must affect a broad group of people. We will not issue proclamations for individuals. For individuals, depending on the occasion or event, either a Certificate of Recognition or Congratulatory letter will be provided.
How should a proclamation request be made?
- All requests must be made in writing. Request can be mailed, faxed or hand-delivered or email. If mailed or faxed, please call to verify receipt by our office.
- Requests should be made at least 10 business days in advance of the date the document is needed. The exception to this rule is condolence requests- these should be made as soon as possible after a person’s passing.
What must the request include?
- Contact person’s first and last name, address, and telephone number.
- A brief summary and/or background of the event or organization.
- The name and date (s) of the day, week, month or event to be proclaimed.
- Draft text for the proclamation, including 4-6 “whereas” clauses.
- An indication of whether the proclamation should be mailed or will be picked up and the date.
- A date when the proclamation is needed.
All questions may be directed to the Communications Manager at 216.664.3999. Direct requests may be directed via email to firstname.lastname@example.org , via facsimile to 216.420.8758 or in writing to:
Mayor’s Office of Communications
City Hall, Room 227
601 Lakeside Avenue
Cleveland, OH 44114